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That way, they can ensure they'll get a reservation for the right day at the perfect location. 4. Write a guest list. When planning a surprise party, think about who is good at keeping a secret. After all, you need to make sure that the person you're surprising doesn't find out about the event until it happens.
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Provide an RSVP by Date. Sent out invites for a surprise event early on. You need guests to have adequate time to plan. Calendars fill up quickly, and the surprise won't be a great one if only a handful of people show up. Provide an RSVP by the date on your invite. A good head count helps you plan for the event.
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Step 2: Get a Team Together. With all the preemptive planning out of the way, it's time to start recruiting bodies to help pull your surprise off. You must choose a group of people known for keeping secrets, as you won't want the surprise spoiled early.
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First and foremost, let's discuss how to plan a surprise party. The key to a successful surprise party lies in careful coordination and secrecy. Start by determining the occasion and selecting a suitable date and time for the event. Next, create a guest list, ensuring you include all the important people in the honoree's life.
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Have a plan in place for who will bring the guest of honor to the party. Designate one or two people to escort them to the party location, under the guise of going out for dinner or swinging by a friend's place. That way, if everyone's traveling together, they can't cancel or arrive late.
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3. Pick a date and time for the party. While you can throw the surprise party on the honoree's birthday, you might surprise them even more if you throw it a day or two in advance. You'll need to choose a time and date that works for most of the guests and you'll need to ensure that the honoree is also available. [3]
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Ask someone who would know best (partner, close family member, etc.). Tell the guest of honor about a recent surprise you loved and watch their reaction. Reflect on how they reacted to surprises in the past. Consider their personality " someone who likes to go with the flow will likely enjoy a surprise party.
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It's just important to emphasize that it's a surprise on the invite so no one spills the secret. Also, make sure to think about friends of friends you might not know well but who are also important to your birthday child. Cue the Entry - If you're planning the party, you know your friend or loved one best. That's why it's important.
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Step 1: Pick a surprise birthday party theme close to their heart. My favorite thing about surprise parties is that you get the chance to make someone feel truly seen and appreciated for who they are. To me, that's at the core of their party theme—the interests, lovable quirks, and/or hobbies that matter most to them.
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Make sure everyone knows it's a surprise party, including your vendors and entertainment. You don't want anyone to spill the beans accidentally. Have a believable alibi - especially one that comes with appropriate attire. Create plans for your honoree that don't seem too far-fetched, but make sure they require an outfit suitable for the.
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Pick a place that seems "normal," whether it's a restaurant, a bowling alley, or just another friend's house. If you do choose a restaurant, be sure to make a reservation around a month in advance. You want to be sure you can get prime space for all the people in your party. 3. Pick a date before the actual occasion.
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The day of the event. The hosts should arrive at least two hours early to get everything set up - food, drinks, decorations. Ask your guests to arrive at least 30 minutes before the honoree is due to arrive. If having at your home, be sure to give directions on where to park out of sight.
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Even if the invite is not ready yet, it's good to provisionally send out the date so guests can plan accordingly. Once the invite is ready, send it out as soon as possible. Step 2. Assemble a team. Whether you're planning a surprise 18th, 21st, 30th or 50th birthday party, it's not a one-person job.
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Host a picnic outdoors in a nearby park. By considering their personality, likes, and dislikes, you can settle on a venue that feels personal to them. 2. Create an inclusive and thoughtful guest list. One thing hosts often forget when planning a surprise party: this party is for your guest of honor (not you).
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7. Flexibility. Bonkers Bar offers plenty of options for a great event. Depending on the activities you choose to plan for the surprise party, you'll need to pick a suitable venue. If you want to choose the music for the party, make sure the venue lets you play your own music.
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Phase Two: The Ambush. Crowd control. Touch base with your guests the day before the party. Stress the importance of arriving either early or at least 15 minutes late. Stragglers walking in with the birthday guest will ruin the reveal! If you're celebrating at someone's house, let guests know where to park off-site.
